Information about the collection of personal data

The operators of these pages take the protection of your personal data very seriously.
Personal data is any data that can be related to you personally, e.g. name, address, e-mail addresses and user behavior (information that relates to an identifiable natural person (Art. 4 No. 1 of the EU General Data Protection Regulation (DS-GVO)).

The responsible person pursuant to Art. 4 (7) DS-GVO is the President of KIT, Prof. Dr. Oliver Kraft (on behalf of the president of KIT), Kaiserstraße 12, 76131 Karlsruhe, info∂kit.edu (see imprint). You can reach our data protection officers at datenschutzbeauftragter∂kit.edu or the postal address with the addition "Die Datenschutzbeauftragte".

When you register for the event or contact us by email, the data you provide will be stored by us in order to include or identify you as a participant in the event, to provide you with relevant information about the event if needed, and to answer your questions. We delete the data accrued in this context after the storage is no longer necessary or restrict the processing if there are legal retention obligations.

We would like to point out that data transmission on the Internet (e.g. when communicating by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.

Collection of personal data

When using the website for information purposes only, i.e. if you do not register or otherwise transmit information to us, we only collect the personal data that your browser transmits to our server according to the settings you have made (server log files). To view our website, we collect the data that is technically necessary for this purpose and to ensure stability and security in accordance with Art. 6 (1) p. 1 lit. f DS-GVO:

• Anonymized IP address
• Date and time of the request
• Time zone difference to Greenwich Mean Time (GMT)
• Content of the request (specific page)
• Access status/HTTP status code
• Amount of data transferred in each case
• Web page from which the request comes
• Browser

This data cannot be assigned to specific persons. This data is not merged with other data sources. We reserve the right to check this data retrospectively if we become aware of concrete indications of illegal use.

Event registration

As part of the registration for the event, we collect the following mandatory data:

• Name, first name,
• Company affiliation
• E-mail address

The mandatory data is processed in order to be able to register and identify you as a participant in the event and to be able to plan and carry out the event in accordance with your interests. In addition, we need your data to provide you with relevant information about the event before, during and after the event. This is done to enable you to participate in the best possible way and for us to plan and ensure that the event runs smoothly.

We will only use your e-mail address to inform you about similar events in the future if you have expressly consented to such use or if we have separately informed you about this when collecting your e-mail address and pointed out your right to object to this use at any time. If this use is not based on consent, the processing is based on Art. 6 (1) p. 1 lit. f DSGVO. We have a legitimate interest in also informing our participants about other events organized by us.

Your contact data from the registration form will be stored by us for the purpose of processing the request and in case of follow-up questions. We do not pass on this data without your consent. We use the so-called double-opt-in procedure for event registration, i.e. your registration is only completed once you have confirmed your registration by clicking on the link contained in a confirmation e-mail sent to you for this purpose. If your confirmation is not received within 48 hours, your registration will be automatically deleted from our database.

SSL encryption

This site uses SSL encryption for security reasons and to protect the transmission of confidential content, such as requests that you send to us as site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line.
If SSL encryption is activated, the data you transmit to us can generally not be read by third parties.

Cookies

In addition to the previously mentioned data, cookies are stored on your computer when you use our website. Cookies are small text files that are stored by the browser you are using and through which we (the server of our website) receive certain information. Cookies cannot execute programs or transfer viruses to your computer. They are used to make the website as a whole more user-friendly and effective, especially faster. A distinction is made between session cookies (transient cookies) and permanent (persistent) cookies.

Transient cookies are automatically deleted when you close the browser. These include, in particular, session cookies. These store a so-called session ID, with which various requests of your browser can be assigned to the common session. This allows your computer to be recognized when you return to our website. The session cookies are deleted when you log out or close the browser.

We only use session cookies. We do not use persistent cookies or flash cookies.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited.

Plugins and tools

Matomo

For statistical evaluation of the surfing behavior of our users, we used the open source tool "Matomo" for web analysis on our website. We would like to use this tool to further improve the event content and the website and to adapt it more specifically to the needs of our users.

Matomo does not transmit any data to servers that are outside the control of KIT. Matomo is deactivated when you visit our website and Matomo does not collect session data without your consent.

Matomo uses so-called cookies. These are text files that are stored on your computer and enable KIT to analyze the use of its website. For this purpose, the information on usage obtained by the cookie is transmitted to the KIT server and stored so that usage behavior can be evaluated. Your IP address will be anonymized immediately; thus, you as a user remain anonymous. The information generated by the cookie about your use of this website will not be passed on to third parties.

YouTube

Our website embeds videos from the YouTube platform. The operator of the website is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. YouTube is a platform that enables the playback of audio and video files. If you call up a page of our website on which YouTube is integrated, the YouTube player integrated there establishes a connection to YouTube in order to ensure the technical transmission of the video or audio file. When establishing the connection to YouTube, data is transmitted to YouTube.
Information on the purpose and scope of data collection, further processing and use of the data by YouTube, as well as your rights in this regard and settings options for protecting your privacy can be found at policies.google.com/privacy.

Zoom

We use the video conferencing tool "Zoom" to conduct technical presentations digitally. "Zoom" is a service of Zoom Video Communications, Inc. which is based in the USA. When participating in the lectures, data of the communication participants is processed and stored on Zoom's servers. Furthermore, usage and metadata may be processed in the process. Information on data processing can be found at zoom.us/en/privacy.html.

Your rights

You have the following rights vis-à-vis us regarding the personal data concerning you:

• Right of access,
• Right to rectification or deletion,
• Right to restriction of processing,
• Right to object to processing,
• right to data portability.

(2) You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us.
(3) In the case of obviously unfounded or excessive requests, we may demand an appropriate fee. Otherwise, the information will be provided free of charge (Article 12 (5) DS-GVO).
(4) In the event of reasonable doubt as to the identity of the person asserting the above rights, we may request additional information necessary to confirm the identity (Art. 12(6) GDPR).